Illinois Library Association
Annual Conference
October 14-16, 2025
Donald E. Stephens Convention Center, Rosemont, Illinois
#ILAAC25
Beware of Scams
It has come to our attention that third-party companies are falsely offering conference related hotel discounts or exhibits data. If you receive suspicious communications, contact us immediately at exhibits@ila.org.
Remember, we would not sell our exhibitor data to third parties and anyone claiming that they are working with our upcoming 2025 ILA Annual Conference and Exhibits and claiming to have that data is fraudulent.
All official communication will be received directly from ILA staff with an email ending in ila.org or through the official exhibits platform - Pheedloop. Always check the email from which you are receiving information especially when asking you to take action regarding exhibits.
Read more at the end of this page. Thank you!
Exhibitor Prospectus
Conference experiences would not be possible without the support of our many vendors and partners. We encourage you to join us at the 2025 Annual Conference as an exhibitor. Read the Exhibitor Prospectus to find complete information on everything available to our exhibitors.
Booth Reservation/Exhibitor Application
We have an array of booth locations and sizes for showcasing every kind of library product and solution. Reserve your booth today! Exhibitors must be paid in full before September 1, 2025 to be included in the printed program book. Applications will not be accepted after October 10, 2025.
Exhibit Booth Price
- $1,700
- Primary exhibit space is 10’x10’. Inquire about available larger booth spaces at exhibits@ila.org
- No extra charges for booth corners
- 8' high back drape and 3' side drape
- Company ID Sign
- One 6' table
- Two side chairs and a wastebasket
- Up to six complimentary full conference registrations for booth staff. Lunch in the exhibit hall on Wednesday and Thursday is included.
- ILA Associate Members receive a 15% discount off the total rental fee!
ILA Associate Membership is designed for companies and organizations that work closely with the library community. Membership dues are a rate of $200 per year. If you’re interested in becoming an Associate Member, please contact us FIRST before submitting an exhibitor application and we can provide a discount code for extraordinary savings, benefits, and customer service. exhibits@ila.org
Exhibit Schedule
| Installation Hours |
Exhibits Hours |
Dismantling Hours |
|
Tuesday, October 14
9:00 a.m. - 5:00 p.m.
Wednesday, October 15
8:00 - 11:00 a.m.
|
Wednesday, October 15
Noon - 5:00 p.m.
Thursday, October 16
9:00 a.m. - 2:00 p.m.
|
Thursday, October 16
2:00 - 6:00 p.m. *
|
* For the safety of attendees, exhibitors, and staff, and to maintain a respectful environment in the exhibit hall, please DO NOT dismantle your booth prior to the designated Dismantling Hours. Fines may be incurred.
No-Conflict Hours
| Wednesday, October 15 |
Thursday, October 16 |
Exhibits Opening Boxed Lunch
Noon - 1:30 p.m.
Exhibits Afternoon Snack Break
4:00 - 5:00 p.m. |
Exhibits Morning Coffee Break
10:00 - 11:00 a.m.
Exhibits Closing Boxed Lunch
Noon - 1:30 p.m.
|
Check Out Who’s Exhibiting!
View confirmed exhibitors and available booths with the online floor plan.
ILA utilizes a platform called Pheedloop to list and showcase confirmed conference exhibitors. Through the Pheedloop Exhibitor Portal, exhibitors will have an opportunity to list their company's description and product categories, upload a logo and promotional fliers, add videos, and list contact, website, and social media. In addition, all the information that exhibitors upload to their Pheedloop listing will be available to attendees via the conference app.
Questions? Email exhibits@ila.org
Exhibitor Kit
The Exhibitor Kit will help ensure a smooth and successful experience at the event. The kit includes essential information on setup, guidelines, and key details for your booth.
In the Exhibitor Kit, you will find:
-
Registration information for booth staff
-
Vendor order form to order furnishings, carpet, electric, A/V etc.
-
Passport to Prizes information
-
Setup and teardown procedures and logistical information
-
Floor plan layout of the exhibits hall and your booth location
-
Event schedule and deadlines for promotion, setup, show hours, and breakdown
-
Parking and access instructions
-
Contact information
Please review the materials (and deadlines) carefully and let us know if you have any questions or need further assistance by emailing exhibits@ila.org. We are here to ensure your participation is as smooth and successful as possible.
Beware of Scams
It has come to our attention that third-party companies are falsely offering conference related hotel discounts or exhibits data . If you receive suspicious communications, contact us immediately at exhibits@ila.org.
Remember, we would not sell our exhibitor data to third parties and anyone claiming that they are working with our upcoming 2025 ILA Annual Conference and Exhibits and claiming to have that data is fraudulent.
All official communication will be received directly from ILA staff with an email ending in ila.org or through the official exhibits platform - Pheedloop.
Top types of scams to look out for
- Emails offering free directory listings
- Email offers selling data/visitor lists claiming claiming to be our partners
- Beware of requests for updated banking details via phone or email
- Social media messages asking for favors or impersonating show team members
How to stay safe
- Check the sender's email domain - for ILA, it will always be “ila.org”
- Verify the content aligns with our usual visual style and branding
- Confirm outside vendors and information through the official ILA exhibitor kit
- Assess the language for any unusual clumsiness or deviation of steps and information posted on our website
Note: Please keep in mind that ILA staff will never cold call our exhibitors or potential exhibitors. We will always reach out via email first to find available time for both parties to communicate if a phone call is needed.
Questions? Email exhibits@ila.org
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